How to prepare your Uniform order for the next cohort | step-by-step guide for schools

Preparing your uniform order early is essential to ensure your next cohort receives a perfect set of embroidered scrubs on time. Whether you’re managing a nursing program, CNA course, or allied health school, this step-by-step guide will help you organize your order smoothly and avoid delays.

1. Determine your program’s needs

Before placing your order, start by clarifying the key requirements for your program:

• Required scrub color
• Total number of students
• Men’s and women’s sizing needs
• Embroidery logo requirements
• Expected delivery date
• Special sizes (small, medium, large...)

If you’re unsure about any of these details, our team can guide you based on your program type.

2. Schedule your sizing process

Accurate sizing ensures every student feels confident and comfortable in their scrubs. To make sizing simple, we offer:

• ✔ Size-run kits for try-ons
• ✔ On-site or self-managed fitting days
• ✔ Digital sizing guides
• ✔ Easy exchange support

Once students try on their sizes, you can collect their information or allow them to order individually through their private school portal.

3. Approve the embroidery proof

Before production begins, your school will receive:

• An embroidery proof of your logo
• Placement confirmation (left chest by default)
• Color and stitch verification

We do not begin production until every detail is approved to ensure accuracy.

4. Submit your final roster or portal orders

Depending on your ordering system, you will either:

• Upload a student roster with final sizes, or
• Have students order directly through their private school portal

Both methods ensure accurate quantities and prevent delays.

5. Allow Time for Production and Embroidery

Uniform production times vary based on colors and embroidery needs:

• Standard school colors: 2-3 weeks
• Special-ordered colors: Up to 8 weeks

This timeline includes embroidery, quality checks, packaging, and shipping.

6. Plan for exchanges

Even with size-run kits, a few students may need adjustments. Our exchange support ensures everyone receives the correct fit before clinicals begin.

Final thoughts

Preparing your uniform order early ensures a smooth start to the semester and helps your cohort feel confident and professional from day one. Our team is here to support every step of your ordering process.

👉 Request a school quote
👉 Set up a private school portal
👉 How to choose uniforms for your program
👉 Why embroidery matters for students